Website The Federal Home Loan Bank of Boston
Title: Corporate Governance Specialist
Department: Legal, dotted line to Office of the President
Reports to: SVP, General Counsel & Corporate Secretary
Location: Boston, Hybrid work model
The Federal Home Loan Bank of Boston is a leading provider of wholesale funding for
housing and community finance in New England serving more than 420 financial
institutions across the region. The Federal Home Loan Bank of Boston is committed to
making New England a better place to live and do business, and our employees are
integral to our success. As a cooperative, we are owned by more than 420 banks, credit
unions, insurance companies, and community development financial institutions that
access tens of billions of dollars of our reliable, wholesale funding each year. Our funds
are a vital resource that helps our members succeed, provide families with safe, decent
affordable housing, and generate economic development that creates jobs in
communities throughout our region.
Our highly skilled team of 225 is innovative, collaborative, and passionate about the
work we do. We seek other professionals excited to share their knowledge, talent, and
passion for our mission to join our team. We offer opportunities for career development,
robust benefits, and a work-life balance.
Position Summary
We are seeking an experienced and highly organized Corporate Governance Specialist
to carry out various corporate governance and regulatory responsibilities while also
providing top-level support to our board of directors and executive team. The ideal
candidate will possess exceptional communication and organizational skills, a proactive
mindset, and the ability to manage multiple priorities in a fast-paced, hybrid work
environment. Strong interpersonal and collaboration skills are crucial in ensuring the
smooth operation of executive functions and enhancing productivity.
This role will have a hybrid work schedule in our Boston office in accordance with the
Bank’s Hybrid Work Program. More time will be expected in the office to support
onboarding initially, up to 90 days.
Limited travel within the six New England states expected to be less than 5% annually,
with occasional overnight stays required.
Anticipated Pay Range
The anticipated base pay range for this role is $85,500 – $132,250. This role is classified
as non-exempt.
This role is based in Boston with weekly in-office expectations. The base pay posted
represents the annual base pay range or hourly wage range that we expect to offer for
this job opportunity. The actual base salary offer will depend on a variety of factors
including relevant experience, required skills and other relevant factors. The range noted
here is not indicative of all positions in the job grade within which this position falls.
All Bank full-time positions are eligible to participate in our annual incentive program and
our robust total rewards offerings, in addition to the base pay.
For more information, visit Careers – FHLBank Boston
Specific Responsibilities
• Board of Directors: Manage building board books, including sending reminders
to those responsible for submitting meeting materials. Manage uploading periodic
board votes/resolutions, director questionnaires and eligibility certifications.
Prepare Board fees spreadsheet for Accounting, track board members
attendance, and prepare annual directors fees meeting template for the FHFA.
Process board expense reports for reimbursement.
• Diligent Board Portal: Manage Diligent Board Portal including site management
and managing users, committees, and roles. Manage the Diligent vendor review
process and contract renewals.
• Minute Taking: Take minutes of certain meetings of the Board and the Bank’s
Management Committee and Disclosure Committee.
• Project Management: Assist in managing key projects and initiatives in support
of the Office of the President and Legal department by tracking progress,
deadlines, and deliverables. Examples include the annual certifications and
forms required by the Bank’s Ethics Program, supporting the annual director
election process, managing the Bank’s delegations of authority, and responding
to regulatory information requests.
• Executive Support: Provide operational and administrative support to the Office
of the President & the Legal department, managing calendars, scheduling
meetings, and preparing and organizing agendas and supporting materials for
meetings. This role also involves taking detailed notes during meetings to capture
key discussions and decisions.
• Budget: Prepare departmental budgets for the Office of the President and Legal
department, support financial management tasks, including tracking expenses
and preparing reports.
• Confidentiality Management: Handle sensitive information with discretion and
maintain confidentiality at all times.
• Team Collaboration: Work closely with other team members and departments
to facilitate communication and ensure alignment on organizational goals. Back
up other staff when necessary.
• Other duties, as assigned.
Qualifications
• Education: A degree in Business Administration, Communications, or a related
field or relevant work experience is required.
• Experience: Minimum of 5 years of experience in an assistant corporate
secretary, governance coordinator, or other similar role, preferably supporting
Board members and C-Suite executives.
• Workplace Skills:
o Demonstrated organizational and time management skills.
o Effective communication abilities for a hybrid work model using various
modalities.
o Advanced Proficiency in Microsoft Office products and other relevant
software is required for success.
o Experience with Diligent Board or similar electronic board book software is
strongly preferred.
o Ability to work independently and handle multiple priorities with minimal
supervision while consistently meeting the expected pace and quality of
work.
o Strong problem-solving skills and attention to detail.
• Attributes:
o Professional demeanor and a positive.
o High level of integrity and reliability.
As an Equal Opportunity Employer, we strongly encourage applicants from every ethnicity, color,
religion, gender, age, national origin, disability, veteran or parental status and sexual orientation.
Nothing in this job description restricts management’s right to assign or reassign duties and
responsibilities to this job at any time.
Applications are being accepted on the Careers page of our website: www.fhlbboston.com
To apply for this job please visit www.fhlbboston.com.